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2024 MagicCon Chicago
Exhibitor Manual
General Show Information
Shipping/Move-In & Move-Out
- Shipping Quick Facts
- Shipping Labels
- Advanced to Warehouse - Freight must be received at the advance warehouse between January 15 - February 16, 2024
- Show-Site - cannot arrive at show site prior to February 19, 2024.
- Automobile and Small Utility Vehicle (ASUV) PROGRAM
Exhibitor Appointed Contractor
Deadline Wednesday, Jan 10, 2024 7:00PM EST
General Contractor – Fern
Advance Rate Deadline Wednesday, Jan 10, 2024 7:00PM EST
Deadline extended to Monday Jan 22,2024
- Order Forms (Online)
- If you need assistance with any Fern services please contact -
- Lori Whitesides
- (800) 774-1251 ext. 8444
- [email protected]
McCormick Place
VENDOR FORMS AND DEADLINES
What to do and When to do It
Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.
Note the DEADLINE DATES - completing these early can save you up to 30%
Fern Expo is the Official General Contractor of the MagicCon Chicago and will maintain an Exhibitor Service Center during set-p, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.
Notice To Exhibitors Regarding Non-Official Contractors
The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.
Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. to gain access to the Show Floor.
General questions?
Audio Visual
Official Contractor:
Reaction AV
Discount Date:
Jan 10, 2024
Catering
Official Contractor:
OVG Chicago
Discount Date:
Jan 10, 2024
Computers/Office Equipment
Official Contractor:
Reaction AV
Discount Date:
Jan 10, 2024
Electrical
Official Contractor:
Freeman Electrical
Discount Date:
Jan 24, 2024
Exhibitor Insurance
Official Contractor:
John Buttine, Inc.
Discount Date:
N/A
Internet/Technology Services
Official Contractor:
McCormick Place
Discount Date:
Coming Soon
Printing Services
Official Contractor:
FedEx
Discount Date:
N/A
Fern Services
Wednesday, Jan 10, 2024 7:00PM EST
Click “Fern Services Forms” above to access forms for the services listed below:
- Booth Cleaning/Porter Service
- Carpet
- Display Cases
- Domestic Shipping
- Electric – General & 24 Hour
- Furnishings – Chairs/Tables
- General Contractor
- Hanging Signs/Rigging
- Installation/Dismantling
- Labor
- Material Handling
- Plumbing
- Rental Exhibits
- Show Site Storage
- Signs & Accessories
Notice to Exhibitors Regarding Non-Official Contractors
The companies listed above have been appointed as the only Official Contractors providing the stated services for MAGICCON CHICAGO. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an Official Contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.
If you are considering the services of a non-official contractor, watch out for the following: hidden charges for material handling, labor and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.
Exhibitor Alerts!!
Beware Of the Fair Guide
Reed Exhibitions and MAGICCON CHICAGO do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or MAGICCON CHICAGO. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of MAGICCON CHICAGO – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).
Beware of the Expo-Guide
Reed Exhibitions and MAGICCON CHICAGO Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or MAGICCON CHICAGO. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of MAGICCON CHICAGO – again, do not be fooled. The Expo-Guide currently operates out of Mexico.
For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).
And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the MAGICCON CHICAGO name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a MAGICCON CHICAGO salesperson ASAP.